Plan for Success

Thumbnail for [node:title][user:name]Have you ever planned a service project, arrived at the site, and realized that you forgot something important? It may have seemed like a minor detail early in the planning process and so you decided to take care of it later... but later never came. Instead of discovering what's missing on the day of the project, take time to carefully review your plans and think ahead to what issues may arise on the day of the project.

Community Engagement

Before you even begin planning your project, engage the community. Assess the needs of the community. Ask community members what they would like to see happen; then, involve them in creating the change they want to see.

Project Mapping

Identify the things you need to make your project successful:

  • Human Resources: Determine how many volunteers are needed, the roles they will fill, and your plan for recruiting them.
  • Financial and Material Resources: Create a project budget and identify the source of funds or donated supplies.
  • Educational Resources: Map out a plan for volunteer orientation, training, and reflection.

Final Plans

In the weeks before the event, you'll need to iron out details and confirm that all aspects of the project are ready to go:

  • Finalize your project plans. Address all questions and concerns.
  • Hold a final planning meeting with project leaders. Review the schedule.
  • Create a PR and media campaign. Discuss how to document the event.
  • Confirm all tools and materials.
  • Confirm plans for refreshments/meals.
  • Create a call list.
  • Set up project stations for things such as registration, water, or first aid.
  • Pack a project kit: sign-in sheets, evaluations, pens, markers, tape, poster board, rope, paper, clipboards, nametags, etc.
  • Confirm site logistics, including restroom facilities and trash containers.
  • Check, double check, and triple check!